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ECSA 2020
Mon 14 - Fri 18 September 2020 L'Aquila, Italy

Student Volunteers (SV) play a crucial role in ensuring the success of ECSA. Being an SV offers you the opportunity to participate in the conference by helping us organizing the event. In addition, it’s a great opportunity to meet and interact with researchers from academia and industry. This call is addressed to Ph.D. students from around the world so they can participate in preparing and running the event from the 14th to the 18th of September 2020.


Volunteer actions include assistance for people in the conference, workshops and keynotes, access control, welcome desk, preparation of merchandising bags, control of visitors flow and assistance in general, in order to make people feel comfortable and the event run smoothly.


Being a Student Volunteer is an excellent opportunity to meet and interact with academic and industrial researchers and practitioners, as well as Ph.D. students from all over the world. Such interactions enrich students’ knowledge and help them shape their research directions. We cannot afford to bear the costs of the accommodation and travel expenses, but we provide full access to ECSA that includes plenary sessions, tutorials, workshops, demos, and keynotes. We also offer you free meals (including the conference dinner) during the conference. Finally, we will do our best to help volunteers finding their accommodation.

Application Summary

The main requirements to apply for this call are being a Ph.D. when attending ECSA2020. Proficiency in English is a prerequisite and speaking Italian or any major European language is a bonus. Students who authored any accepted paper in the conference cannot benefit from the free registration unless another co-author registers for the paper.

All SV applications have to be submitted electronically within one PDF document through EasyChair with “Student Volunteer Application” as a title, and the research keywords as submission keywords.

You must select the ECSA 2020 - Call for Student Volunteers track. The PDF must contain the following information:

  • Family name, first name, university/institute, department, profession, address, postal code, city, country, email address and dietary requirements
  • CV (no longer than one page)
  • Motivation letter
  • Recommendation letter from the supervisor
  • Ph.D. tuition bill from the university

The needed documents must be in English. Four (4) student volunteer positions are available.

  • Application due date: July 15, 2020 (AoE)
  • Notification of acceptance date: July 25, 2020 (AoE)

Notes: All deadlines are 23:59h AoE (anywhere on Earth).

About Registration and Accommodation

Candidates for the Student Volunteers program must wait for the notification before booking their travel and accommodation. If you have any further questions about volunteering, please feel free to contact the Student Volunteers Chair: jamal.el-hachem@irisa.fr